DLZ Corporation

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Executive Assistant / Office Services Coordinator

Executive Assistant / Office Services Coordinator

Job ID 
2017-1440
# of Openings 
1
Job Locations 
US-OH-Columbus
Category 
Administrative/Clerical

More information about this job

About DLZ

DLZ Logo_secondary tagline

DLZ Corporation is an award-winning, full-service organization, which has provided complete project management, surveying, construction administration, engineering and architectural design services for nearly 100 years. In 2016, DLZ was named Design Firm of the Year by Engineering News-Record (ENR) Midwest.  In addition, DLZ is consistently ranked as one of (ENR)'s Top 150 U.S. Design Firms, a Top 100 Pure Design Firm, Top 50 Program Management Firm,  Top 100 Construction Management for Fee Firm; and a Top 50 Trenchless Design Technology Firm. DLZ has also been recognized by Roads & Bridges magazine as a Top "Go-To" Design Firm for road and highway, storm water, and mass transit design.

 

Our mission is to build on our reputation for excellence by becoming the preferred architectural, engineering, and environmental firm. We focus on meeting and exceeding our clients’ expectations and are known for our competence, integrity, and contributions to the people and communities we service and in which we live.

Job Description

DLZ Corporation is looking for a reliable individual to fill an Executive Assistant / Office Services Coordinator position in our Columbus, Ohio office.

 

Duties & Responsibilities:

  • Assist Executives of the Corporation in handling a variety of business tasks.
  • Receive Executive telephone calls and visitors.  Screen all telephone calls, make appointments, cancel appointments and obtain information for Executive in a tactful manner.
  • Take and prepare business meeting minutes.
  • Prepare the material for corporate meetings, including notice of meeting, agenda and minutes.
  • Maintain Customer Relations Management (CRM) software.
  • Make hotel, airline, car rental and other reservations for Executives.  Maintain Executives itinerary.
  • Using Microsoft Office applications respond to emails, prepare letters, reports, meeting notices, invitations, and memos.
  • Organize Executive's incoming mail, sort, respond to certain requests, distribute pertinent information to other departments, scan all advertising, etc.; familiarity with postal rates, special delivery, express and air mail services.
  • Organize large and small company events including; venue, food, entertainment, and prizes.
  • Keep all necessary information confidential.
  • Perform all routine matters independently, reporting directly to Executive.
  • Possess aptitude to act as a positive representative of the company and its core values.
  • Perform all work in a safe and responsible manner, in accordance with the Health and Safety Plan.
  • Perform additional tasks assigned by Vice President & General Counsel.

Job Qualifications:

  • High School Graduate or equivalent, with business or office training
  • Two or more years relevant office experience
  • Comprehensive knowledge of Microsoft Office applications including Word, Excel, and PowerPoint.
  • Must be proficient with office equipment such as; copiers, printers, computerized phone system, scanner, mail equipment etc.
  • Experience with Customer Relations Management (CRM) software applications, such as DELTEK is preferred.
  • Strong judgment, initiative and problem-solving skills.
  • Strong interpersonal and communication skills and the ability to interface effectively with personnel at all levels throughout the Company.
  • Detail-oriented and possess exceptional organizational skills.

 

Minority candidates are encouraged to apply!
 
Please provide salary requirements to be considered for this position!

 

DLZ

At DLZ we offer an excellent benefit package including health, dental, vision and life insurance, medical and dependent care flexible spending accounts, health savings account, and 401(k) with an Employee Stock Ownership Program. We also offer an innovative wellness program including gym reimbursement!

 

DLZ is an Equal Opportunity/Affirmative Action employer. DLZ fully supports and maintains compliance with all state, federal, and local regulations. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, protected veteran status, genetic information, or any other category protected by federal, state, and local laws.